General information
With my application, I consent to the use of my personal information in accordance with the privacy policy of this website for the application process (or the specified purpose). You have read, understood, and accepted the privacy policy in order to proceed with your application. When you apply for a position in our company, we process and store your personal data. We take your privacy very seriously and would like to inform you about the handling of your applicant data at this point. Please also refer to our data protection information regarding professional social media platforms
Privacy policy for social media.Purpose of data collection
Before entering into an employment relationship with our company or during the application process, we process your personal data exclusively for the purpose of establishing an employment contract to the extent necessary.
Types of data processed by us
The following types of personal data are regularly processed:
- Applicant data: Name, date of birth, resume, nationality/work permit, etc., for the selection, hiring process, entry, and exit management,
- Private contact details: Address, phone number, email (for communication purposes),
- Data within the scope of personnel screening (e.g., police clearance certificate, reliability check),
- If applicable, data subject to professional secrecy: e.g., data on health suitability and any restrictions,
- Other data in personnel administration: Disability status (if relevant), driver's license ownership.
We do not require information from you that is not usable under the General Equal Treatment Act (AGG) (race, ethnic origin, gender, pregnancy, information about physical or mental illness, membership in a trade union, religion or worldview, disability, age, sexual identity, or sexual life, etc.).
Please do not transmit such data to us. The same applies to content that is suitable to violate the rights of third parties (e.g., copyrights, related rights, or other intellectual property rights, personality rights, press law, or general rights of third parties).
Legal basis for processing
- For the establishment, execution, and termination of an employment relationship according to Art. 6(1)(b) in conjunction with §26 BDSG (version from 25.5.2018),
- To fulfill a legal obligation according to Art. 6(1)(c),
- In the case of processing to safeguard a legitimate interest according to Art. 6(1)(f),
- And based on your consent by voluntarily providing data that is not strictly necessary for the purpose (such as hobbies in the resume) (such consent is generally not required for the conclusion or continuation of an existing contract) according to Art. 6(1)(a).
Our legitimate interests include, for example:
- Optimizing the application processes,
- Achieving efficiency gains by bundling services in individual group companies (especially personnel, IT),
- Ensuring compliance with security regulations, requirements, industry standards, and contractual obligations,
- Asserting, exercising, or defending legal claims,
- Avoiding harm and/or liability of the company through appropriate measures.
Categories of recipients
- Internal recipients according to the "need to know" principle.
- Companies legally affiliated (group companies) as joint controllers:
- The essential contents of the regulation of tasks regarding the rights of data subjects can be obtained at the specified contact address. According to Art. 26(3) GDPR, these rights can be asserted by data subjects against all involved companies.
- To process our applicant process, we also use the services of the provider Personio. We have concluded a data processing agreement with this service provider in accordance with Art. 28 GDPR, ensuring that data processing is carried out reliably.
Registration in the application process
To access our applicant management system, you must register with your email address and a password you define. The password must meet password requirements, such as character length and the use of special characters. If you forget your password, you can request a new password to be sent to you by email.
All other data that you can provide later to complete your profile is optional and voluntary. You can change your data at any time or completely remove it from the system if you are not currently in an application process for a position.
Retention periods
After achieving the respective purpose, your data will be deleted. However, data will be retained as long as necessary to defend legal claims. The storage period is usually 6 months. If your profile has been transmitted to us by a personnel service provider, and there are commission claims from this service provider, the storage period can last until their fulfillment or expiration. If accounting-relevant processing has taken place, such as the reimbursement of travel expenses, the necessary data will be deleted in compliance with legal retention periods, usually 6 or 10 years.
If the application is successful, and we enter into a contract with you, we transfer the data collected during the application process to our personnel file.
If no currently available position can be offered to you, with your consent, your data and documents will be stored in our applicant management system for a maximum of 24 months to potentially revisit your application at a later date.
Information about the responsible entity, our Data Protection Officer, and your rights as a data subject can be found in our comprehensive privacy statement:
Link.
Processing of (personal) data by the operator of the recruitment website
General information
This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (
https://www.personio.com/legal-notice/).
Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio.
In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.
The controller
The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact:
privacy@personio.com
Access logs (“server logs”)
Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual.
Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG.
Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web.
These access logs are stored for a period of up to 7 days. There is no right to object to this.
Error logs
So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG.
When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected.
These error logs are stored for a period of up to 7 days. There is no right to object to this.
Use of cookies
So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”).
On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR).
Period of storage: up to 1 month or until the end of the browser session
Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.
Rights of data subjects
If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR.
To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).
Concluding provisions
Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.